1.  You are required personally to superintend the performance of the routine work of your office and see that it is properly done. 2.  This routine work should be suitably and fairly apportioned amongst your clerks—each clerk (under your superintendence) being responsible for the duty assigned to him. You will, after fair warning, report to the Postmaster General any clerk who fails correctly and efficiently to perform this duty. 3.  Carefully superintend the working of the Department in all it

1.  All papers and correspondence referring to the same case should be kept together. 2.  No letters or papers should be put away until the matter to which they refer is finally disposed of. 3.  Separate pigeon-holes should be provided for all papers and letters according to their classification, so that when required they can be readily found. 4.  The following classification is recommended: For Papers not finally disposed of. 1. Papers in reference to applications for new Post Offices. 2. Pape

1.  The books to be kept are as follows:— 1. Book for press copies of reports to the Postmaster General. 2. Book for press copies of such other letters, &c., as it may be necessary to copy. 3. Record of letters and references from the Secretary. 4. Record of applications for lost letters, &c. 5. Record of actual losses of letters and abstractions of articles of value from letters. 6. Journal of travel and proceedings (forms bound up.) 7. Conduct Return Book (press copies). 8. Ord

1.   The Returns required by the Department at Ottawa should be rendered punctually, as follows: 2.   Pay Lists for salaries to be forwarded so as to reach Ottawa not later than the 23rd of each month. Should any fines be imposed or stoppage of pay take place after the list has been despatched, the fact should be communicated to the Postmaster General by telegraph. In every case in which a new name appears on the pay list, or in which there has been any fine or alteration of salary, the number a

1.  With the exception of Postmasters in the cities, Postmasters' salaries are based on a commission on the amount of postage on matter prepaid by stamps and posted at their offices, viz.: 40 per cent. on the first $800 per annum or $200 per quarter, and 25 per cent. on the balance, with a minimum salary of $10 per annum in cases where the postage on the matter pre-paid by stamps is less than $25. These salaries are to be revised every two years, but in very special cases where there has been an

1.  In each report on an application for a new Post Office describe the locality in which it is proposed to establish the office, giving name of the township, number of lot and concession stating whether front or rear of the concession, and county in which situated. In places where land is not so divided give such particulars as may serve to indicate the exact position. State further the number of churches, schools, mills, stores, houses or other buildings in the immediate neighborhood; the char

1.  The principal object of all mail arrangements is to ensure the transit of the letters and papers to destination with the utmost possible despatch. 2.  The main routes throughout the Provinces should connect with each other as closely as it is possible. 3.  The branch routes should be so arranged as to form as close a connection as possible with the main lines. 4.  Through bags should be exchanged by all offices between which pass a large number of letters and papers, including Travelling Pos

1.  It is very essential that a strict supervision should be maintained over the performance of the mail service; that all delays and irregularities should be promptly checked, and, when necessary, fines imposed and enforced. 2.  On all the important routes there should be suitable Time Bills, in which should be entered the hours of arrival and departure at each office, the names of the couriers, and the No. of the mails received and delivered. 3.  These Time Bills should be carefully checked an

1.  In making reports on proposed new mail routes, or alterations of existing routes—state clearly— Advantages to be obtained; Additional cost per annum to be incurred; Present revenue of the offices to be served; Increased revenue which it is estimated would result from proposed additional mail facilities; Give tables also of the present and proposed routes, showing offices served and intermediate distances. State, also, dates on which contracts which it is proposed to discontinue would termina

1.  For every Mail Service there should be a written contract or memorandum of agreement, which should be made out and executed in triplicate, one copy being for the Department at Ottawa, one for the contractor, and one for yourself. 2.  All contracts for Mail Services should be made so as to terminate at the end of a quarter, or if that is not possible, at the end of a month. 3.  The contracts terminating at the end of each quarter should be entered in the record of expiration of contracts, a p

1.  Bonds must be taken from the following Officers:— Postmasters. Assistant Postmasters in City Offices. Money Order Savings Bank and Registration Clerks in City Offices. Railway Mail Clerks. Letter Carriers. 2.  The amount of the penalty of the bond required from Postmasters must be governed by the revenue collected, and the amount of business transacted. Care must be taken to use the Money Order form of bond for all Postmasters transacting Money Order and Savings Bank business. A Postmaster's

1.  This is a very important branch of the Postal Service, and will require your constant supervision. 2.  A Distribution Book should be supplied the Mail Clerks on each road, which book should be corrected, at least, once in each month, or oftener, should circumstances render it necessary. 3.  Each Mail Clerk in your Division should be examined frequently with the object of ascertaining if he has a proper knowledge of the distribution and of the changes which have taken place in the distributio

1.  On the correct distribution of Mail Matter greatly depends the efficiency of the Postal Service, and this is, therefore, a point which requires your constant and careful supervision. 2.  As a general rule all officers between which pass large numbers of letters and papers should exchange direct mails, and the termini of routes should be constituted forward or distributing offices. 3.  Each Distribution Book or List should be prepared on a uniform plan. Books and forms for Manuscript Distribu

1.  Visit and inspect each Money Order and Savings Bank Office in your Division and make a report thereon to the Postmaster General on the printed forms, as often as occasion serves, but at least once every year. 2.  Visit and inspect every other office in your Division as often as circumstances permit. 3.  Do not, unless with good and sufficient reason, pass a Post Office without calling and inspecting it. 4.  Keep before you a memorandum of cases requiring personal investigation, so that in tr

1.  All cases of alleged loss of mails or letters, or of abstraction of money or articles of value from letters should be promptly and thoroughly investigated. 2.  The circumstances attending those cases are so various that it is difficult to lay down any specific rule as to the mode in which the investigation should be conducted. This must be left to the judgment of the Inspector. The following course, however, may be taken in ordinary cases. 3.  The printed form of questions should be filled u

1.  All outstanding accounts and arrears due from Postmasters and ex-Postmasters must be entered in the book provided for that purpose. 2.  This Book should be divided into three parts: 1. For entry of arrears due from Postmasters in office. 2. For entry of arrears due from ex-Postmasters. 3. For entry of names of offices which have failed to render their accounts. 3.  Prompt steps must be taken to obtain these outstanding accounts and arrears. Application should first be made to the Postmaster

It is very important that each Inspector should make himself thoroughly conversant with the foregoing regulations, and it will be the duty of the Chief Inspector, when visiting the several Divisions, to ascertain whether these Regulations are properly observed and to report to the Postmaster General such deviations as may come under his notice. ALEXANDER CAMPBELL, Postmaster General. Ottawa , 1st August, 1879....